FAQs | Ngā putuputu pātai
- A change of the policy name to ‘The Policy for Setting Rent for Community Organisations using Council Land and Buildings’
- The rent amounts will no longer be recorded in the Policy and will instead be recorded in the Council’s Schedule of Fees and Charges.
- Greater clarity on what commercial activities will be approved by Council, and the types of information that Council will consider when an application is received for commercial activities on Council land or buildings.
- Introducing an Administration Fee (Commercial) for leases which include any approved commercial activities. Although the fee itself will be recorded in the Councils Schedule of Fees
What is the Policy for Setting Land Rentals for Club Buildings on Council Land?
This policy relates to the management of Council-owned land and buildings through leases granted to clubs and community organisations across the District.
Why are we reviewing this policy?
The policy was adopted in 2017, and its terms haven’t been reviewed since then. We have however increased the number of leases and the number of Council owned buildings affected by the policy, and had several issues, queries and changes which have prompted a review. The proposed changes will ensure that the policy is still fit for purpose and meets the needs of the community and Council.
What’s changing in the policy?
The main changes proposed in the draft policy are:
Why is there information about a change in the rent amounts?
We are proposing that the rent rates including the new rate (Administration Fee (Commercial)) be moved into the Schedule of Fees and Charges. We are also proposing that the rates be reviewed as part of the review of the Schedule of Fees and Charges.
Along with the consultation on this policy review, Council is also seeking feedback on its Schedule of Fees and Charges.
If the rent rates are increased, will the rent under my lease change from 1 July 2026?
If your rent is affected by the review of rent rates, it will change at your next rent review date which is stated in your lease.
What happens after I provide feedback?
Council will acknowledge in writing or by email (if provided) the receipt of your feedback and all feedback will be considered through Council’s deliberations process. All submitters who provided email or postal details will receive a decision document.